Exhibitor Information

2010 EXHIBITOR BOOTH INFORMATION

To view the 2010 exhibit hall layout click here.

The layout is updated daily. Booths are color coded as to availability, the key is across the top left of the layout.

Booth size is 10' x 10'. Standard drapery backs eight feet high, side rail dividers three feet high, booth identification sign, one eight foot table, two chairs and one wastebasket are included in the booth fee.

Electricity, telephone, internet and carpet are not included in the booth fee. These services will be offered through the show service contractor in the exhibitor service kit.

2010 Booth prices:
Initial corner booth - $825.00
Additional corner booths - $790.00 each
Initial inline booth - $725.00
Additional inline booths - $695.00 each

To purchase a booth:

1. Click here to download the exhibitor contract.
2. Select your 1st, 2nd and 3rd booth choices.
3. Complete the exhibitor contract and e-mail, fax or mail it along with booth deposit ($150 per booth).
4. Once the contract and deposit are received a booth confirmation e-mail will be sent to you.

Click here to view the 2010 Exhibitor Rules and Regulations.

If you have additional questions regarding purchasing booth space, please email Lisa Burgess at lburgess@nwtf.net

EXHIBITOR MOVE-IN AND SHOW HOURS

Exhibitor move-in and set up will be on Thursday, February 18, 2010 from 8:30 am to 10 pm.

The exhibit hall opens to the public as follows:
Friday, February 19, 2010 from 9 a.m. to 7 p.m.
Saturday, February 20, 2010 from 8:30 a.m. to 6 p.m.
Sunday, February 21, 2010 from 9 a.m. to 4 p.m.

Exhibitors will be allowed entry to the exhibit hall one hour prior to the hall opening to the public. If earlier access is required please complete the Exhibitor Early Access Request form and turn it in at exhibitor check-in on Thursday.

EXHIBITOR SERVICE KIT

The George Fern Company is the official service contractor for the 2010 Convention.

George Fern Company
125 Fernco Dr.
Nashville, TN 37207
(615) 256-0357

George Fern Company will e-mail an Exhibitor Services Kit in January 2010. The kit will include information, ordering instructions, deadlines and rates on the following:

• Utilities (Phone, Electricity, Internet)
• Inbound/Outbound Shipping
• Marshalling Yard Instructions
• Set-up/Take-down Instructions
• Maps
• Carpet and Furniture Rental

ATTENTION EXHIBITORS — The George Fern Company is the exclusive provider of exhibitor services for the NWTF. Please be aware that Under One Roof is not associated with the NWTF or the George Fern Company. If you are contacted or solicited by a tradeshow service company other than the George Fern Company please forward the company name to Lisa Burgess at (803) 637-7413 or lburgess@nwtf.net.

EXHIBITOR PARKING

Exhibitors may park for $5 a day in Lot E of the Gaylord Opryland Resort Hotel and Convention Center. Shuttles will run from Lot E to the Convention Center beginning at 7 a.m. Friday through Sunday. To view an Opryland Complex Location Map click here.

2010 NEW PRODUCTS DISPLAY

Showcase your products to over 40,000 hunting enthusiasts in our New Products Display located at the entrance of the exhibit hall. For more information contact Kristen Wilson at (803) 637-7410 or kwilson@nwtf.net.

TRANSIENT VENDOR LICENSE

Exhibitors who receive payment for merchandise or services at their booth at the 2010 NWTF convention are required to obtain a permit to conduct business from the Davidson County Clerk's Office. The permit fee is $112.00. You can download the application for Transient Vendor License here.

For additional information please contact the Davidson County Clerk's Office at (615) 862-6254 extension 77145 or by visiting http://www.dcclerkonline.com.

NOTICE: ANYTHING WITH WHEELS AND A MOTOR in an exhibitor booth must be approved by the NWTF. Only Chevrolet vehicles are permitted in the exhibit hall. If you are planning to display a vehicle, ATV, motorcycle, etc. in your booth you must contact Danny Young, Vice President of Marketing, at (803) 637-7414 or dyoung@nwtf.net.

SALES TAX

Exhibitors at the 2010 NWTF convention are required to report taxable sales to the Tennessee Department of Revenue. Sales tax for items sold during the convention will be collected by the Tennessee Department of Revenue on Sunday of the show. An announcement will be made notifying you of their location. The tax rate is 9.25%. For Tennessee tax information call the Department of Revenue at (615) 253-0600 or click here.

2011 BOOTH SELECTION - BY APPOINTMENT ONLY

Only exhibitors at the 2010 show are eligible to register for a booth for the 2011 show. Appointments for 2011 booth selection will be posted on this page the first week of February 2010. Appointment times will also be posted at exhibitor check-in. 2011 exhibitor contracts will be distributed with exhibitor badges at exhibitor check-in on Thursday. Please complete the exhibitor contract before your appointment.

Back to the NWTF Home Page