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2015 Exhibitor Booth Information

2015 exhibit hall layout

The layout is updated daily. Booths are color coded as to availability; the key is across the top left of the layout.

Booth size is 10' x 10'. Standard drapery backs eight feet high; side rail dividers three feet high, booth identification sign, one eight foot table, two chairs and one wastebasket are included in the booth fee.

Electricity, telephone, internet and carpet are not included in the booth fee. These services will be offered through the show service contractor in the exhibitor service kit.

2015 Booth prices:

Initial corner booth - $875
Additional corner booths - $840 each

Initial inline booth - $775
Additional inline booths - $745 each

Premium - Section 1 - $275; Section 2 - $250; Section 3 - $175; Section 4 - $100

To purchase a booth:

  1. Download the exhibitor contract

  2. Select your first, second and third booth choices

  3. Complete the exhibitor contract and e-mail, fax or mail it along with deposit

  4. Once the contract and deposit are received, a booth confirmation e-mail will be sent to you

Booth balances must be paid in full by December 1, 2014.

Click here to view the 2015 Exhibitor Rules and Regulations.

If you have additional questions regarding purchasing booth space, please email Rebecca Potenski-Gee at exhibithall@nwtf.net.

Exhibitor Hotel Rooms

If you would like to reserve a hotel room at the Gaylord Opryland Resort and Convention Center, click here.

Exhibitor Move-in

Exhibitor move-in and set up will be on Thursday, Feb. 12, 2015 from 8:30 a.m. to 10 p.m.

Exhibitors must pick up their exhibitor packets from exhibitor check-in by 5:30 pm on Thursday unless prior approval is received from show management. Any exhibitors not checked in by 5:30 pm may lose their booth space to the waiting list.

Show Hours

The exhibit hall opens to the public as follows:

Friday, Feb. 13, 2015 from 9 a.m. to 7 p.m.
Saturday, Feb. 14, 2015 from 8:30 a.m. to 6 p.m.
Sunday, Feb. 15, 2015 from 9 a.m. to 4 p.m.

Exhibitors will be allowed entry to the exhibit hall one hour prior to the hall opening to the public.

Exhibitor Service Kit

The George Fern Company is the official service contractor for the 2015 show

George Fern Company
125 Fernco Dr.
Nashville, TN 37207
(615) 256-0357

George Fern Company will e-mail an Exhibitor Services Kit in January 2015. The kit will include information, ordering instructions, deadlines and rates on the following:

  • Utilities (Phone, Electricity, Internet) - provided through Gaylord
  • Inbound/Outbound Shipping
  • Marshalling Yard Instructions
  • Set-up/Take-down Instructions
  • Maps, Carpet and Furniture Rental

ATTENTION EXHIBITORS - The George Fern Company is the exclusive provider of exhibitor services for the NWTF. Additional expense may be incurred by using a tradeshow service company other than the George Fern Company.

Exhibitor Badges

You will receive five (5) complimentary exhibitor badges per 10' x 10' booth purchased.

Additional exhibitor badges can be purchased for $15 each at exhibitor check-in on Thursday only.

If you do not pick your exhibitor badges up by 10 p.m. on Thursday, you will have to purchase a day pass on Friday to enter the exhibit hall in order to pick up your badges.

Exhibitor badges allow you admission into the exhibit hall only. Tickets and name badges for all other convention events and meals must be purchased separately. Visit the NWTF Convention and Sport Show website for more information.

Exhibitor Parking

Exhibitors may park for $5 a day in Lot E of the Gaylord Opryland Resort Hotel and Convention Center. Shuttles will run from Lot E to the Delta Portico beginning at 7 a.m. Friday through Sunday.

Mega Sport Show Raffle

Showcase your products to over 45,000 hunting enthusiasts in our Mega Sport Show Raffle (formerly New Products Showcase) located at the entrance of the exhibit hall. For more information contact Lacey Zorn at lzorn@nwtf.net.

Transient Vendor License

Exhibitors who receive payment for merchandise or services at their booth at the NWTF convention are required by the state of Tennessee to obtain a permit to conduct business. The permit fee is $112. You can download the application for Transient Vendor License here.

For additional information please contact the Davidson County Clerks Office at (615) 862-6254 extension 77145 or visit http://www.dcclerkonline.com.

Advertising Opportunities

Mega Sport Show Raffle (Previously New Product Showcase)

Features your newest, most exciting products! Attendees buy raffle tickets and daily winners are drawn. Proceeds benefit Save The Habitat. Save The Hunt. A new twist in 2015 - a grand prize, valued over $5,000 will be featured each day!
Mail a quantity of three of a new product to Lacey Zorn by January 31, 2015.

Full page ad in Convention Program Book

Your 4" wide by 7" tall vertical full-colored ad (PDF format, 300 DPI or an EPS file that has text has been converted to PATHS.) will be included in the annual convention guide. 10,000 are printed.
Email ad to Lacey Zorn by January 5.

Hotel Room Drop at Opryland

Special delivery! Your promotion materials and giveaways will be hand-delivered to the rooms of our convention attendees. Brochures. Coupons. Let us get them to your customer with the help of the ever-smiling Opryland staff.
Mail a quantity of 2,000 brochures/coupons/giveaways to Lacey Zorn by January 10.

Sport Show Wrist Bands

Your message will be placed on the wrist of every daily sport show attendee! These bands can be printed with your logo, special event invite, even a QR code to scan for deals at your booth. Available for one company!
Email art to Lacey Zorn by December 31.

In-Room TV Commercial

You provide a 30-second commercial in an HD quick time movie format. We'll put it in front of nearly 8,000 sets of eyes on our NWTF hotel channel at Opryland. We mix NWTF programming with a continuous loop of commercials and special announcements.
Email file to Lacey Zorn at lzorn@nwtf.net

Sales Tax

Exhibitors at the NWTF convention are required to report taxable sales to the Tennessee Department of Revenue.

Sales tax for items sold during the convention will be collected by the Tennessee Department of Revenue. The tax rate is 9.25%.

For Tennessee tax information call the Department of Revenue at (615) 253-0600 or visit http://www.state.tn.us/revenue/.

NOTICE: ANYTHING WITH WHEELS AND A MOTOR

Anything with wheels and a motor in an exhibitor booth must be approved by the NWTF. Only Chevrolet vehicles are permitted in the exhibit hall. If you are planning to display a vehicle, ATV, motorcycle, etc. in your booth you must contact Danny Young, Vice President of Marketing, at (803) 637-7413 or dyoung@nwtf.net.

2016 Booth Selection - By Appointment Only

Only exhibitors at the 2015 show are eligible to register for a booth for the 2016 show.

Appointments for 2016 booth selection will be posted on this page the first week of February 2015. Appointment times will also be posted at exhibitor check-in.

A 2016 exhibitor contract will be included in the exhibitor packet to be picked up on Thursday. Please complete the exhibitor contract before your appointment.