Exhibitor Information
Be one of the companies to showcase your products and services in our 90,000 square feet of exhibiting space during one of the biggest shows in Nashville, TN. Promote your business to over 50,000 individuals who attend the weekend's festivities. Our available booth spaces disappear as quickly as those free promotional items you hand out.
Our booths for the 2018 NWTF Convention and Sport Show are SOLD OUT.
To be placed on our waiting list, please email exhibithall@nwtf.net with your contact information and size of booth requested.
Exhibitors, click here to book your room.
How To Become an Exhibitor
How To Become an Exhibitor
To purchase a booth:
- Download the exhibitor contract
- Look over and read the Rules & Regulations
- Select your first, second and third booth choices
- Complete the exhibitor contract and e-mail, fax or mail it along with deposit
- Once the contract and deposit are received, a booth confirmation e-mail will be sent to you
The exhibit hall floor plan is updated daily. Booths are color coded as to availability; the key is across the top left of the layout.
If you have any questions, please contact Rebecca Potenski at exhibithall@nwtf.net or (803) 637-7413.
2018 Booth Prices and Specifications
2018 Booth Prices and Specifications
Initial Corner Booth - $900
Initial Inline Booth - $800
Additional Inline Booths - $750 each
Premium – Section #1-$280; Section #2-$250; Section #3-$170; Section #4-$100
· Booth size is 10’ x 10'. Standard drapery backs 8 feet high; side rail dividers 3 feet high, booth identification sign, one 8 foot table, two chairs and one wastebasket are included in booth fee.
· With each 10’ x 10’ space, each exhibitor will receive 5 complimentary exhibitor badges.
· Each additional badge can be purchased for $20 each at the exhibitor check-in on Thursday only.
· Exhibitor badges allow admission into the exhibit hall only. Tickets and name badges for all other convention events and meals must be purchased separately.
SALES TAX – Exhibitors at the NWTF convention are required to report taxable sales to the Tennessee Department of Revenue. Sales tax for items sold during the convention will be collected by the Tennessee Department of Revenue. The tax rate is 9.25%. For Tennessee tax information call the Department of Revenue at (615) 253-0600 or visit http://www.state.tn.us/revenue/
TRANSIENT VENDOR LICENSE – Exhibitors who receive payment for merchandise or services at the booth at the NWTF Convention and Sport Show are required by the state of Tennessee to obtain a permit to conduct business. The permit fee is $112. You can download the application for Transient Vendor License here. For additional information please contact the Davidson County Clerks Office at 615-862-6254, extension 77145 or visit http://www.dcclerkonline.com
Exhibitor Move-In & Sport Show Hours
Exhibitor Move-In & Sport Show Hours
Move-in and set up time will be on Thursday, Feb. 15 from 8:30 a.m. to 10 p.m.
Anything with wheels and a motor must be approved by the NWTF and move-in will be on Wednesday. Only RAM vehicles are permitted in the exhibit hall. If you are planning to display a vehicle, ATV, motorcycle, etc., in your booth, you must contact Danny Young, Vice President of Corporate Partnerships at (803) 637-7413 or dyoung@nwtf.net.
Exhibitors must pick up their exhibitor packets from exhibitor check-in by 5:30 p.m. on Thursday unless prior approval is received from show management. Any exhibitors not checked in by 5:30 p.m. may lose their booth space to someone on the waiting list.
2018 Sport Show Hours
Exhibitors will be allowed entry to the exhibit hall one hour prior to the hall opening to the public. The exhibit hall opens to the public as follows:
Friday, Feb. 16, 2018 from 9 a.m. to 7 p.m.
Saturday, Feb. 17, 2018 from 8:30 a.m. to 6 p.m.
Sunday, Feb. 18, 2018 from 9 a.m. to 4 p.m.
Additional Information
Additional Information
Exhibitor Parking – Exhibitors may park for $5 a day in Lot E of the Gaylord Opryland Resort Hotel and Convention Center. Shuttles will run from Lot E to the Delta Portico beginning at 7 a.m., Friday through Sunday.
Exhibitor Service Kit – The George Fern Company is the official service contractor and exclusive provider of exhibitor services for the 2017 show. Additional expense may be incurred by using a tradeshow service company other than the George Fern Company. You may contact them by phone: (615) 256-0357 or write to them at:125 Fernco Dr., Nashville, TN 37207
George Fern Company will e-mail an Exhibitor Services Kit in January 2017. The kit will include ordering instructions, deadlines and rates on the following:
- Utilities (phone, electricity, internet) – provided through the Gaylord
- Inbound/outbound shipping
- Marshalling yard instructions
- Set-up/take-down instructions
- Maps, carpet and furniture rental
2019 Booth Selection is By Appointment Only – Only exhibitors at the 2018 show are eligible to register for a booth for the 2018 show. If you do not sign up at the 2018 show for 2019, we will begin accepting applications the first week of March.
The 2018 NWTF Gaylord Opryland Hotel block is NOW OPEN! We have a limited number of atrium and traditional rooms available at a discounted rate. Atrium rooms feature a small patio that overlooks the gardens. Exhibitors, click here to reserve a room today. NWTF events take place in the Convention Center inside the hotel. Self-parking is complimentary for NWTF guests staying at Opryland.
Frequently Asked Questions
Frequently Asked Questions
Q: What comes with my booth?
A: Booth size is 10’ x 10’. Standard drapery backs 8 feet high; side rail dividers 3 feet high, booth identification sign, one 8 foot table, two chairs and one wastebasket. You will also receive five complimentary name badges per 10’ x 10’ space.
Q: Is electricity or internet included in my booth price?
A: No, you will need to refer to the George Fern Kit that will be released in January 2018 to order your amenities at a discounted rate.
Q: Can I display my ATV, vehicle, or anything with wheels and a motor in my booth?
A: Before you can display it must be approved by the NWTF, and move-in will be on Wednesday. Only RAM vehicles are permitted in the exhibit hall. If you are planning to display a vehicle, ATV, motorcycle, etc., in your booth, you must contact Danny Young, Vice President of Marketing.
Q: When is move-in?
A: Move-in times are from 8:30 a.m. to 10 p.m., Thursday, Feb. 15, 2018.
Q: Where can I park?
A: Exhibitors may park for $5 a day in Lot E of the Gaylord Opryland Resort Hotel and Convention Center. Shuttles will run from Lot E to the Delta Portico beginning at 7 a.m., Friday through Sunday.
Q: How do I book my room at the Gaylord Opryland Hotel?
A: The 2018 NWTF Gaylord Opryland Hotel block will open in April! We have a limited number of atrium and traditional rooms available at a discounted rate. Atrium rooms feature a small patio that overlooks the gardens.