Exhibitor Information
Be one of the companies to showcase your products and services in our 90,000 square feet of exhibiting space during one of the biggest shows in Nashville, TN. Promote your business to more than 50,000 individuals who attend the weekend's festivities. Our available booth spaces disappear as quickly as those free promotional items you hand out.
Our booths for the 2020 NWTF Convention and Sport Show are SOLD OUT.
Exhibitors - Click here to book your room!
The exhibit hall floor plan is updated daily. Booths are color coded as to availability; the key is across the top left of the layout.
If you have any questions, please contact Stayci Logue at exhibithall@nwtf.net or (803) 637-7413.
2020 Booth Prices and Specifications
2020 Booth Prices and Specifications
Booth size is 10’ x 10’. Standard drapery backs eight feet high, side rail dividers three feet high, booth identification sign, one eight foot table, two chairs and one wastebasket are included in the booth fee.
Electricity, telephone, internet and carpet are not included in the booth fee. These services will be offered through the show service contractor, The George Fern Company, in the exhibitor service kit. The kit is sent out January 2020.
2020 Booth prices:
Corner booth - $900.00
Initial inline booth - $800.00
Additional inline booths - $750.00 each
Premium –
Section 1 - $280.00
Section 2 - $250.00
Section 3 - $170.00
Section 4 - $100.00
To purchase a booth:
Please contact nking@nwtf.net
Booth balances must be paid in full by October 1, 2019.
Exhibitor Move-In & Sport Show Hours
Exhibitor Move-In & Sport Show Hours
Exhibitor move-in and set up will be on Tuesday, February 11, 2020 from 1 pm to 10 pm, Wednesday, February 12, 2020 from 8:30 am - 10 pm and Thursday, February 13, 2020 8:30 am - 10 am.
Exhibitors must pick up their exhibitor packets from exhibitor check-in by 6:00 pm on Wednesday unless prior approval is received from show management. Any exhibitors not checked in by 6:00 pm, may lose their booth space to the waiting list.
2020 Sport Show Hours
The exhibit hall opens to the public as follows:
Thursday, Feb. 13, 2020 - 11 am - 6 pm
Friday, Feb. 14, 2020 - 9 am - 7 pm
Saturday, Feb. 15, 2020 - 8:30 am - 6 pm
Exhibitors will be allowed entry to the exhibit hall one hour prior to the hall opening to the public.
Additional Information
Additional Information
EXHIBITOR SERVICE KIT
The George Fern Company is the official service contractor for the 2020 show.
George Fern Company
125 Fernco Dr.
Nashville, TN 37207
(615) 256-0357
George Fern Company will e-mail an Exhibitor Services Kit in January 2020. The kit will include information, ordering instructions, deadlines and rates on the following:
Utilities (Phone, Electricity, Internet) – provided through Gaylord
Inbound/Outbound Shipping
Marshalling Yard Instructions
Set-up/Take-down Instructions
Maps
Carpet and Furniture Rental
ATTENTION EXHIBITORS – The George Fern Company is the exclusive provider of exhibitor services for the NWTF. Additional expense may be incurred by using a tradeshow service company other than the George Fern Company.
EXHIBITOR BADGES
You will receive 5 complimentary exhibitor badges per 10’ x 10’ booth purchased.
Additional exhibitor badges can be purchased for $20 each at exhibitor check-in.
If you do not pick your exhibitor badges up by 8 p.m. on Wednesday you will have to purchase a day pass on Thursday to enter the exhibit hall in order to pick up your badges.
Exhibitor badges allow you admission into the exhibit hall only. Tickets and name badges for all other convention events and meals must be purchased separately.
TRANSIENT VENDOR LICENSE
Exhibitors who receive payment for merchandise or services at their booth at the NWTF convention are required by the state of Tennessee to obtain a permit to conduct business. The permit fee is $112.00. You can download the application for the Transient Vendor License.
For additional information please contact the Davidson County Clerk’s Office at (615) 862-6254 extension 77145.
SALES TAX
Exhibitors at the NWTF convention are required to report taxable sales to the Tennessee Department of Revenue.
Sales tax for items sold during the convention will be collected by the Tennessee Department of Revenue. The tax rate is 9.25%.
For Tennessee tax information call the Department of Revenue at (615) 253-0600.
NOTICE
ANYTHING WITH WHEELS AND A MOTOR in an exhibitor booth must be approved by the NWTF. If you are planning to display a vehicle, ATV, motorcycle, etc. in your booth you must contact Natalia Daniels, NWTF national director or corporate relations, ndaniels@nwtf.net.
2021 BOOTH SELECTION
Exhibitors at the 2020 show have priority to reserve for 2021. Open Sign Ups for New Exhibitors will be on Saturday February 15, 2020 from 12 -2 p.m. If you are not able to make Open Sign Ups, we will be taking reservations the first week of March, if there is availability.
Frequently Asked Questions
Frequently Asked Questions
Q: What comes with my booth?
A: Booth size is 10’ x 10’. Standard drapery backs 8 feet high; side rail dividers 3 feet high, booth identification sign, one 8 foot table, two chairs and one wastebasket. You will also receive five complimentary name badges per 10’ x 10’ space, each additional badge will be $20.
Q: Is electricity or internet included in my booth price?
A: No, you will need to refer to the George Fern Kit that will be released in January 2020 to order your amenities at a discounted rate.
Q: Can I display my ATV, vehicle, or anything with wheels and a motor in my booth?
A: Before you can display it must be approved by the NWTF, and move-in will be on Wednesday. If you are planning to display a vehicle, ATV, motorcycle, etc., in your booth, you must contact National Director of Corporate Relations Natalia Daniels, ndaniels@nwtf.net.
Q: When is move-in?
A: Move-in times are Tuesday, February 11, 2020 1 pm - 10 pm, Wednesday, February 12, 2020 8:30am - 10 pm and Thursday February 13, 2020 8:30 am -10 am.
Q: How do I book my room at the Gaylord Opryland Hotel?
A: The 2020 NWTF Gaylord Opryland Hotel block will open in April! We have a limited number of atrium and traditional rooms available at a discounted rate. Atrium rooms feature a small patio that overlooks the gardens. Click here to book your room!